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Sometimes, it’s the simple things that make us more productive.

As soon as the emails in your inbox meet the rules that you have set up, your Mail will automatically move them out of your inbox into the local archive folder that you set up.

You can get pretty specific here such as “All emails from sender x or sender y” is not archived. Press the + button to add more conditions. You can add conditions such as email older than two weeks. Step – 6 Name the Rule in the description box and add conditions. Step –6 Designate the mailbox folder to the one that you created in step 2. Its pretty simple once you get the hang of it. Step – 4 Now comes the fun part of automating the archival process using Rules. Step – 3 Once you have set this up, the mailbox is available to you on the left side much like any other mailbox and you can drag and drop your emails manually once you are done with them. If your configured using IMAP on a Mac Mail might be building up on the server and Mac Mail has no auto archive function so you need to adopt a process of. We will use ATB_Archive as the folder name in this example. We suggest that you use “On my Mac” as the location and name it appropriately. Step – 2 Designate a name for the new mailbox and choose a location from the dropdown. Open your Mail application and click on Mailbox > New Mailbox In this post we will show you a step by step guide that you can use to set up your archive mailbox and also automatically archive your mails. Clutter Free! No more loosing important emails. When you archive the emails that you are finished with, you are left with a clean inbox that has the mails that merit your attention. The most common response to not archiving that we have heard is “I keep my emails in my inbox so that I can easily find them”.Īrchiving emails make it easy to manage your time as well as provide some structure. They prefer to leave their incoming emails in their inbox and use “Mark as Read” and other flags to indicate actions that need to be performed on incoming emails. Most of our colleagues here at AppleToolBox do not even do it. Many of us think that Archiving is an unnecessary step when it comes to our emails.